Managing Time When Working on Multiple Projects
I’m often working on a lot of projects at one time. I’ve been asked how I manage multiple projects. Now, i’m not saying that i’m the BEST at managing time. I can get just as distracted as the next guy but this is my typical process.
I use a handwritten list of things that need to be done. The list has two columns. Status & Task. Once the task is completed I put an X in the status column and highlight the item. The goal is to have the whole page highlighted by the end of the day. At the bottom of the list I have 3 grey rows for urgent items. I print out 30 days worth of task lists so I can assign things to certain days.
Tips:
- Work on one thing at a time. Try NOT to multitask. I find when I work on one thing at a time I tend to get more done.
- Close all windows on your computer that you aren’t using. Open windows make me more easily distracted.
- Keep your workspace clean. I get more done with a clean desk and a clean desktop.
- Don’t listen to music. I tend to get more done in silence.
- Get the annoying tasks that you want to procrastinate on done first. It helps motivate you to get through your whole task list.
- Avoid sites you DON’T need to be on to get the job done. Designate a certian amount of time to BSing on the sites you love.
Have anything to add? Share in the comments!
Lately i’m using a tool called teuxdeux – http://teuxdeux.com for my todo lists. Its free, simple and does what is must do. I also used paper, but with normal lists it’s not that easy to list your tasks for each day and with this tool it is.
Why don’t you use a software tool?
While your tips are nice I don’t agree with the non music tip. It’s more fun to dance while working. I seem to work much faster when I’ve got a good beat to write to. I also use a system outlined in the Todoodle book. It’s ASSUME. I’ve been using this system for about 2 years now and I notice that my work has become much less stressful and easier to manage as well. I’d really recommend you check it out. :)— Love your blog..
Good info on managing time. I do like music on though. Thanks!
“I’m often working on a lot of projects at one time.”<—–ouchouch.
"Don't listen to music" <—or, listen to the music that IMPROVES your work(/research stuff). And, multitasking is impossible; good call.
"Get the annoying tasks that you want to procrastinate on done first."<—YES. Use some other task, on the list, like a carrot; that you get to enjoy after doing the annoying stuff.
About avoiding sites; I'd say, just disconnect from the internet if possible. You can write, what you have to write, in word; and then open firefox again (takes no-time).
ALSO: put a kitchen timer, and don't do anything less-than-productive before it rings.
Great post. I’ve been through all the computer, online tools and spreadsheets.
You have it right! I find with todo lists that the easier the better.